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COVINGTON GARDENS CLIENT INFO BOOK
TABLE OF CONTENTS
WELCOME
CATERING
BAR SERVICE
THE FINE PRINT
FAQ
OUR RECOMMENDED VENDORS
EVENT SPACES
*Please scroll to see sections
THE FINE PRINT
Access Times:
Friday & Saturday 9am-11pm
Sunday 10am-10pm
Weekdays: 12pm-10pm
Inventory:
50x80 TENT
12 x 20 Foyer tent
Tables for 200
25- 60' rounds (120" linen) seat 8
5- 8' rectangle (90"x 156" linen) seat 10
9- 6' rectangle (90"x 132" linen)
2- 48' rounds (108" linen) seat 2 for sweetheart table
2- 36" rounds (96" linen)
10- 30" cocktail tables (132" linen)
200 white wedding chairs for ceremony
200 white wedding chairs for reception
6' & 8' rolling bars
4 mushroom top heaters with propane ($100 each)
5 Chandeliers & twinkle lights in tent
Restrictions
The following are not allowed on any surface, wall or ceiling in the Garden Pavilion, Hansen House or ceremony site:
Tape, tacks, staples, nails
Glitter, bird seed, confetti, streamers
Open flame candles of any kind- except unity ceremony
Lit candles down the ceremony aisle are not permitted. Must be 5' from the artificial turf.
Tape is not permitted on the seat of any chairs for reception or ceremony (white garden chairs).
Permitted:
Please use these preferred methods to hang décor in the Garden Pavilion, Hansen House or ceremony site:
Zip ties, floral wire, command strips
Please ask the venue manager or host on site if there are any questions about what to use for hanging items.
Candles are permitted in glass containers (i.e hurricane vases, votive holders, floating candles, etc.)
Taper candle flames must be 1" below the top of any glass container.
Sparklers are allowed in the front of the house only
Ceremony Times
You are welcome to have your ceremony at any time during the day. The times below are recommended based on the time of year and where the sun will be for optimal photo & guest experience. A general rule of thumb is your ceremony should be 2 hours before sunset.
Early March - Mid May: 4/4:30pm
Mid May - June: 5:00pm
July - Mid September: 5:30/6pm
Mid September - October: 5:00pm
November - December: 3:30pm
Wedding Timeline
An average wedding and reception is 5 hours. Below is an example timeline.
5-5:30pm Ceremony
5:30-6:30pm Cocktail Hour
6:30-7pm Guests enter tent, introductions & first dances
7-8pm Dinner
8pm-10pm Dancing
Floor Plans
There is an online service called Prismm that you will be emailed to create and account with to access our floorplan layout. This email will be sent about 6 months before your wedding. If you would like to look at sample floorplan options our couples have done in the past you can see that in our google drive here.
Preferred Caterers
These caterers have been approved to work at Covington Gardens.
Just Desserts Catering & Cakes
*If you choose a caterer not on this list there is a $700 fee to bring additional staff on to complete the venue responsibilities at the end of the night. All caterers must agree & sign our catering agreement.
OTHER VENDORS WE LOVE
PHOTOGRAPHY
Luxe + Pine Photography
Avery Wooten Photography
Samantha Brooke Photography
Point 200 Films & Photo
Jenn Eddine Photography
Adelyn Boling Photography
Megan Allred Photography
Russell Killen Photography
Kayli LaFon Photography
Him & Her Photography
The Chase Collective
FLORAL DESIGN
Tammy K Designs
Sedgefield Florist
Abba Design GSO
Blossom Betty's Floral Co.
Grace and Greenery
Ever Be Florals
The Skinny Vase
Viivi Floral Studio
Joneswell Flowers
Claire Paige Floral
VIDEOGRAPHY
Caroline Elizabeth Films
Angelica Therese Films
The Chase Collective
Point 200 Films & Photos
Transportation
Corley Classic Cars
Triad Trolley
Black Tie Transportation
Sterling Carriage Vintage Limousines
HAIR & MAKEUP
The Beauty Tribe NC
Kaitlyn Elizabeth Styling
Brianna Leigh Beauty
Blush and Bobbys
Updo's Studio
I Do Style
SMG Beauty Co
STATIONARY
Art by Ashley Triggiano
Magnolia Pen and Paper
Thoughtfully Yours Design
Daniel Nelson Art
Live Ceremony Music
Duo Licht
The Guitar Duet
DJ
K2 Productions
Dow Oak Events
Fusion Sound and Lighting
A Night to Remember
Five Seven Sound
Bands
Bantum Rooster
Bounce Party Band
Rentals
Party Reflections
TCS Event Rentals
Sound Illusions Events
Poythress Tents
Happy Rentz
Linen n' Chair Covers
China Hutch Vintage Rentals
Specialty Rentals
PG Vintage Rentals
Carried Away Rentals
Alpha Lit Triad
The Prettiest Pieces
Sweet Everlasting Vintage Rentals
BRIDAL SHOP
The Magnolia Bride
Simply Stunning by Divas
Carolina Bridal World Triad
Fallen In Love Bridal
Sero Bridal
Men's Wear
The Black Tux
Gordon's Menswear
Fallen In Love Bridal
Men's Warehouse
Joseph A Bank
Officiant
Tie The Knot With Torri
Perry Hardison Weddings
Lodging
Covington Gardens Guest House
Covington Gardens Lodge
Downtown Hyatt
O'Henry Hotel
Proximity Hotel
Grandover Resort
Dessert
The Humble Bee Shoppe
LB's Cakes
Curbside Cakery
Creamed, The Confectionary
Artsy Cakesy
Sweet Megs Bakery
Sweet Revenge Bakery
Ceremony Options
Carter Pond
Our most popular ceremony location holds 250 people. The serenity of the pond serves as the perfect backdrop for your I do's' and is highlighted by a bubbling creek & fountain.
The Garden Pavilion
The Garden Pavilion with tent overlooks both the pond & meadow. It provides a beautiful weather backup plan. It can accommodate up to 250 guests.
Secret Garden
Secret Garden
The Secret Garden is a great choice for those who love a manicured garden look. Inspired by European gardens, this ceremony spot can seat up to 100 guests. Hansen House provides the perfect ceremony backdrop.
Cocktail Hour
The Meadow
Secret Garden
Secret Garden
From Carter Pond, your guests are led through the trees to enter The Meadow for cocktail hour. Here you can have cocktail tables, lawn games, or a lounge area.
Secret Garden
Secret Garden
Secret Garden
Behind the secret garden is an amazing space for a ceremony but it can also serve as the perfect location for an intimate cocktail hour.
Hansen House
Secret Garden
Hansen House
The downstairs of Hansen House can hold cocktail hour for 175 people- open the doors to allow your guests to mingle out to the front porch & screened porch for even more space. The fireplace in the great room serves as an inviting focal point for this hour of fun and is sure to make your guests feel right at home.
Receptions
The Garden Pavilion
The Garden Pavilion
The Garden Pavilion
The Garden Pavilion is 4,000sqft and can accommodate 250 people. Covered by a 50x80 tent
The Meadow
The Garden Pavilion
The Garden Pavilion
From Carter Pond, your guests are led through the trees to enter The Meadow for cocktail hour. Here you can have cocktail tables, lawn games, or a lounge area.
